A non-CC Toastmaster was Evaluating an Advanced Project

I wrote this on May 2, 2012. Enjoy....

I am a member of Toastmaster International club since last June (2011), and I join a club in Johor Jaya. Now, since I am currently working in Duke University, Durham, North Carolina, I transfer my membership (temporarily) to PRATTically Speaking Toastmaster Club, here. (PRATT is the name of the faculty)

 Today, I took the speech evaluator role. I evaluated a speaker; a Professor while I am a girl who is struggling with my PhD. He was delivering an Advanced Project while I am still working on my basic speech projects (7 out of 10 from Competent Communication manual ; this is what I meant by 'A non-CC Toastmaster'). Enough evidences to show that he has more experiences in many aspects and I have enough reasons to feel more worry. Can you feel that? Can you feel that??!! Wuuuaaaa!!!!

At first I thought I will be dropped as an evaluator (here, members sign up to take a role online) because my first speaker (evaluatee) was sick, so she cannot attend the meeting. So I didn't think that I will evaluate the professor. But one hour before the meeting, I contacted the secretary of the club (because I receive an email from her, so it reminded me to ask), she told me that;

"Actually, you are more than qualified to do Zbigniew's evaluation!!  Since we are a new group, we still give feedback to more advanced speakers.  Even though we may not have the experience, we still have valuable information as a listener and can give them positive feedback and even words of improvement." Ah ha...! A very encouraging email. Toastmasters always encourage, motivate and inspire others.

I only manage to find a beautiful sentence before the meeting as my preparation;

"Feedback is a breakfast for a champion" on the Toastmasters International website. Okay, that is beautiful enough for my speech evaluation. At least I have some preparation!

I arrived 5 minutes before the meeting, and my evaluatee still not there. I don't have his manual so... How can I know what I will evaluate...? Okay, take it easy, Ain... I sat and inhale as much oxygen as I can. I managed to have his manual 10 minutes after the meeting was started. I cannot read with full concentration because people were speaking in front. The president, the Toastmaster, the Word Master and the other speakers. Huh.. I started to prepared my table (two sections) on my notepad, one with a smiley, one with a sad face, to symbolize the good things and the need to be improved aspects. While keep reading maybe 30% from his manual, the 1st project of Technical Presentation.

I believe that the General Evaluator can feel how cold my hand was. Huhu..

When I was at the podium, "owh oh.. how can I give feedback for a professor!! an advanced project! Mommy!! Help!!!", I spoke to myself.

"I am so happy because madam General Evaluator pronounced my name perfectly!"

It was my first sentence. Then people laughed. And, yes, I felt better. (One important tips from my mentor, Ajan. Make the audience laugh to feel less nervous)

I read the objectives of the speech to the audience.. Errr.. I believe, I am not sure how to pronounce few words. I think I wasted few seconds there. And I didn't greet. Zzz...

I gave my evaluation according to his speech. Starting from the title, the introduction, the objectives and the details in his speech. My mistake was....

I didn't choose what I will share and what I won't. So I keep talking 6-7 points written on my paper. Hahaha.. so greedy! I talked in chronological way. When suddenly I saw the orange card! From 4, I manage to tell only 2 suggestions. And... I was speaking for 4 minutes 13 seconds. The timer said, "this make you walk on the red carpet" ah ha...!

I was upset because I describe so much on one or two points, until I have no chance to share one interesting suggestion (at least, for me). Practice more, Ain! I believe that I only need to choose less points @ strengths, not all I observed. Don't be so greedy. (For your information, this is my 2nd speech evaluation in my life)

And feedback from others to my evaluation?

1- Over the time limit... yes

2- I spoke fast... I always get this feedback. So some words were not clear.

3- I used present tense when it should be past tense.

4- only 4 uhm.. (time filler). yes! hehehe..

5- I used an interesting closing (hahaha, luckily I found that 40 minutes before the meeting) and I can see the professor smiled widely!!!

6- I was not judgemental and honest.. hehehehe.. *blushing* I used, "I feel... I think..." instead of, "we cannot see.. we feel bad.." or "you cannot.. it was bad.." (actually this is an email I received from the Mr President.. hee....)
7- One important point, I told that my evaluatee looked at his laptop's screen while talking to the audience at one particular time. I suggested that it is better if he talk (and look) to the audience first telling what he is going to do (he wanted to change a setting on the software : a demonstration) before facing the laptop. So, he will not lost the connection (eyes) with the audience. But I said "... so you will not lost one @ all" referring to the audience.

Good try and I am happy!